Welcome to our Synch Music, a dedicated space connecting talented independent artists, composers, and producers with leading music supervisors, filmmakers, and advertising agencies worldwide. These terms and conditions establish the legal framework and operational guidelines governing your use of our platform and the licensing services we provide for your musical works. By submitting your catalog to our platform or utilizing our services to license music for your visual media projects, you explicitly agree to be bound by these comprehensive terms. Our primary objective is to facilitate seamless, transparent, and legally sound synchronization placements that benefit both the creators of the music and the visual media professionals who utilize them. We reserve the right to update or modify these terms at any time to reflect changes in industry standards, legal requirements, or our operational procedures without prior notice. It is your responsibility as a user, whether an artist or a licensee, to review these terms periodically to ensure your continued compliance and understanding of our mutual obligations. These terms apply strictly to the licensing, pitching, and placement of audio assets and do not govern any external distribution or publishing administration unless explicitly stated in a separate agreement. Your continued engagement with our platform constitutes your binding acceptance of these rules and any subsequent amendments.
When you submit your musical compositions and master recordings to our platform, you are offering them for consideration by our internal curation team and potential licensing clients. Every track undergoes a rigorous quality control and metadata review process to ensure it meets the high sonic and descriptive standards required by modern music supervisors. We require all submitted music to include comprehensive, highly accurate metadata, including BPM, genre, mood, instrumentation, and precise split sheets detailing all writers and publishers involved. Submission of music to our platform does not guarantee placement or acceptance into our active pitching roster, and we reserve the right to reject any material that does not align with our current creative needs or quality benchmarks. Furthermore, you must provide high resolution, uncompressed audio files alongside standard preview formats to ensure immediate availability should a high-profile synchronization opportunity arise rapidly. We do not claim ownership of the tracks you submit during this initial review phase, but we do require accurate representation of your exclusive rights to pitch the material. You are strictly prohibited from submitting cover songs, bootleg remixes, or any material containing uncleared samples, as this immediately disqualifies your catalog from consideration. Maintaining an updated and meticulously organized catalog on our platform maximizes your chances of securing lucrative synchronization placements across television, film, and commercial media.
Upon acceptance of your catalog into our active pitching roster, you grant us a non-exclusive right to represent, pitch, and issue synchronization licenses for your approved musical works to our network of clients. This grant of rights allows us to authorize the synchronization of your music in timed relation with visual media, including but not limited to theatrical films, television broadcasts, digital streaming content, and commercial advertisements. We act as your authorized representative in negotiating licensing fees, usage terms, and territorial scopes on your behalf, striving to secure the most favorable terms commensurate with industry standards. While the representation is non-exclusive, meaning you retain the right to pitch your music independently or through other non-exclusive agents, you must immediately notify us if a track is exclusively licensed elsewhere to prevent conflicting pitches. Our platform facilitates both micro-licensing for independent creators and premium, custom-negotiated licenses for major studio productions and global brand campaigns. You authorize us to use short snippets, artwork, and your professional biography for promotional purposes across our platform and marketing channels to attract potential licensees to your catalog. We will not alter the fundamental structure or integrity of your master recordings without your explicit prior consent, except for standard mastering adjustments required for optimal broadcast playback. All synchronization licenses issued through our platform are strictly bound by the specific usage parameters negotiated for each individual project, ensuring your work is never exploited beyond the agreed upon scope.
Transparency in financial transactions is a cornerstone of our synchronization platform, and we are committed to ensuring artists are compensated fairly and promptly for their creative contributions. For every synchronization license secured and executed through our platform, the generated upfront licensing fees are subject to a predetermined revenue split as detailed in your specific representation agreement. We collect all licensing fees directly from the licensee or music supervisor before the final delivery of the high resolution audio assets to ensure payment security. Once the funds have cleared our accounting department, your percentage of the upfront fee will be disbursed to your designated payment method within forty five business days. It is crucial to understand that these upfront synchronization fees are separate from any public performance royalties generated by the broadcast of the visual media containing your music. You retain one hundred percent of your writer's share of public performance royalties, which must be collected directly from your affiliated Performing Rights Organization, such as ASCAP, BMI, or PRS. We will provide all necessary cue sheet information to the licensee and assist in filing when necessary, but the ultimate responsibility for tracking performance royalties rests with the rights holder. Detailed financial statements outlining the source of the fee, the media project, and the exact split calculation are provided alongside every disbursement for your comprehensive financial records.
By providing your musical catalog to our platform for synchronization representation, you make several critical legal guarantees regarding the ownership and originality of your work. You represent and warrant that you are the sole and exclusive owner or the fully authorized administrator of both the underlying musical composition and the sound recording for every submitted track. You further guarantee that your music is entirely original, does not infringe upon the copyrights, trademarks, or intellectual property rights of any third party, and contains absolutely no unauthorized samples or interpolations. It is your strict responsibility to ensure that all participating contributors, including session musicians, vocalists, and co writers, have signed valid work-for-hire agreements or split sheets acknowledging your right to license the material. You warrant that there are no pending lawsuits, claims, or disputes regarding the ownership or licensing rights of the tracks you submit to our platform. If your music is subject to any union or guild jurisdictions, such as SAG-AFTRA or AFM, you are solely responsible for ensuring compliance and paying any necessary new use or re-use fees, as our platform licenses are generally negotiated on a buy-out basis for these obligations. Any breach of these warranties severely jeopardizes our relationships with music supervisors and exposes all parties to significant legal peril. We rely entirely on the absolute truthfulness of your representations when pitching your music for high stakes synchronization placements in film, television, and advertising.
The synchronization industry operates on absolute trust regarding the legal clearance of music, and our platform maintains a zero tolerance policy for copyright infringement. If we receive a legitimate claim or takedown notice alleging that any part of your submitted catalog infringes upon another party's intellectual property, we will immediately suspend the disputed tracks from our active pitching roster. You will be notified promptly of any such claim and will be required to provide irrefutable proof of ownership, such as original session files, copyright registration certificates, or signed clearance agreements. During an active dispute, we reserve the right to freeze any pending royalty payments related to the disputed track until the matter is fully and legally resolved between the involved parties. If a track licensed through our platform is later found to contain uncleared material, you are entirely responsible for the legal and financial fallout, including reimbursing the licensee for the original fee and covering their potential legal defense costs. We actively monitor our catalog using advanced audio recognition technology, but this does not relieve you of your primary obligation to guarantee the absolute legal clearance of your submissions. Repeat instances of submitting infringing material or failing to clear samples will result in your permanent ban from our synchronization network. Protecting our clients from clearance liabilities is paramount, and we will take all necessary steps to maintain a completely legally safe catalog for our music supervisors.
The term of our non-exclusive representation agreement begins immediately upon your successful submission and our acceptance of your catalog into our synchronization library. You maintain the flexibility to terminate this agreement and request the removal of your catalog from our active pitching roster by providing a standard thirty day written notice to our catalog management team. During this thirty day notice period, we retain the right to finalize any synchronization licenses or pitches that were actively in progress or under negotiation prior to your termination request. Upon the expiration of the notice period, we will cease all active pitching of your music and remove your tracks from our client facing search portals and databases. However, it is essential to understand that terminating our representation does not affect, cancel, or alter any synchronization licenses that were successfully executed while the agreement was active. Those existing licenses remain valid in perpetuity or for the specific duration outlined in their respective contracts, and you remain bound by the warranties associated with those placements. We also reserve the reciprocal right to terminate our representation of your catalog at any time, for any reason, including but not limited to a shift in our creative direction, low licensing activity, or a breach of these terms. Following termination by either party.
In the fast paced environment of music synchronization, our platform acts as a facilitator and broker, but we cannot bear the ultimate legal liability for the actions of our users or the content they submit. You agree to fully indemnify, defend, and hold harmless our platform, its officers, employees, and licensing clients from any and all claims, damages, liabilities, costs, and expenses, including reasonable attorneys' fees, arising directly from your breach of these terms. This indemnification applies specifically to any claims of copyright infringement, failure to pay co writers or session musicians, or misrepresentation of ownership rights regarding the catalog you provided to us. Under no circumstances shall our platform be held liable for any indirect, incidental, consequential, or punitive damages, including lost profits or lost opportunities, arising out of your use of our synchronization pitching services. We do not guarantee that your music will be licensed, nor do we guarantee any specific volume of revenue, as synchronization placements are inherently subjective and dependent on the unpredictable needs of visual media producers. Our total aggregate liability to you for any claim arising from this agreement or your use of our platform shall be strictly limited to the total amount of our commission retained from licensing your specific tracks in the twelve months preceding the claim. You acknowledge that you are providing your music for representation at your own risk and that you are solely responsible for maintaining comprehensive backups of all your original audio files and session data. This limitation of liability is a fundamental element of the basis of the bargain between you and our platform, reflecting a fair allocation of risk in the music licensing industry.